Resignation letter format

The resignation letter is your chance to thank your employer for the opportunity, mention some positives you got from working for them, and to let them know that you are leaving for a better opportunity elsewhere rather than for anything personal against the organization or the people within it.

The purpose of a resignation letter is to advise your employer of your intention to resign from your current position within the company. Your resignation letter should be kept brief but should at least include the following: The name of the person you are addressing it to. An explanation for your resignation.



This is done with a primary objective to ensure there is a transition plan which can be put in place for the work which the employee was entrusted upon. This notice period can usually range between 15 days to three months depending on the industry, role and designation. If an employee wishes to quit his job before servicing his notice period, it is desirable that he does so on good terms as his own brand is at stake, plus the organization will be handicapped if the employee leaves abruptly without any one taking over his / her responsibility.

Important Advantage 

  • Since this is an official letter, which could be kept in record, make sure it is written in professional manner.
  • In the first paragraph, state the date that you will be leaving your job.
  • Keep the letter short and simple.
  • Explain your reason for leaving without being rude / harsh.
  • Use clear subject line without using vague statements.